American Volkssport Association®

Tips for YRE Renewals

1.  If an event location [start/finish] is being changed there is no need to create a new event. Change the information from the old YRE to the new location.  The stamp number and stamp will be transferred to the new location.  When a NEW event is created AVA HQ needs to be notified by the sanctioning authority that a new event has been submitted.

2.  Click on the Renew link for the YRE.  Edit the event after the event has been renewed.  The only exception to this is if an event city is changed.  Change the city before submitting the renewal.  Also the dates must be changed when renewing the event.

3.  Double check the dates for the event.  Remember you are renewing for 2010.

4.  Driving Directions belong in the "Start Point Address/Driving Directions" field. This will place the information in the correct position in the Starting Point Book. Directions should start from a major highway.  Be concise.  The space in the Starting Point Book is limited.

5.  Once you have renewed an event a new five digit reference number will be assigned.  The event stamp number will remain the same.  Your club listing will now have both the renewed [2010] event and the old [2009] event listed.  The events will have different five digit reference numbers but the same stamp number.  The dates will also be different.  Please be careful to select the correct event when updating information.

6.  Print your confirmation page and save it for future reference.  The renewed event will appear on the club listing as soon as the event is submitted.  The event WILL NOT appear on the public web site until it has been approved by the sanctioning authority.

7.  Remember to refresh your screen.  If you do not do this your browser may show old information.

8.  The "Start Point" is the location where the start/finish box is located, i.e., The Dew Drop Inn -- NO other information should be in this field.  DO NOT enter the address, city and state.  This information is entered in other fields.  The data base will place the information in the correct field.

9.  The event city is critical to where your event will appear in the Starting Point book. Remember that people using the Starting Point book may not know the area of your event.  If Universal City (TX) is entered as the event city, that is where it will be placed in the Starting Point book.  Someone looking for an event in San Antonio (TX) may not see this event.  If you enter the event city as San Antonio/Universal City the event will be listed with San Antonio events in the Starting Point book.  Also in major cities where more than one event is listed, list the major city first then the place where the event starts.  Example: Dallas/Zoo.

10.  Questions about the process or problems encountered with entering data?
Contact: avahq@ava.org

American Volkssport Association
1001 Pat Booker Road, Suite 101
Universal City, TX 78148